Personal Data (GDPR)
The Higher Education Appeals Board (ÖNH) processes personal data to assess appeals of certain decisions by universities and university colleges.
The Higher Education Appeals Board (ÖNH) follows all applicable data protection legislation when processing personal data. You can find out more on the Swedish Data Protection Authority’s website.
When does ÖNH process your personal data?
When a person has appealed a decision, the appeal and relevant documents are submitted to ÖNH. ÖNH then needs to save and process this personal data. The same applies if the person sends an email message to ÖNH.
In handling the appeal, ÖNH can also save and process personal data about other persons associated with the case, such as employees at the university, representatives of other authorities and organisations and counterparties in employment matters.
How does ÖNH process the personal data that you submit?
The personal data that ÖNH processes can include name, postal address, email address, phone number and other personal data that you submit when contacting ÖNH. The purpose with processing the data is to manage and conduct the ÖNH work. The legal grounds for processing your personal data is ÖNH’s need to conduct work of a public interest or it can also be based on ÖNH’s exercise of its official authority.
The Higher Education Appeals Board (ÖNH) is a government agency. As a public authority, ÖNH is covered by the principle of public access to official records. This means that all documents, including personal data submitted to ÖNH become public documents that can be released to enquiring individuals. In some cases, information may be covered by confidentiality, meaning it will not be released as part of public information requests. Personal data will be saved and deleted in accordance with applicable regulations for public documents or when the personal data is no longer needed for its intended purpose.
ÖNH does not share your personal data with other companies or organisations and does not use this data for other purposes than what was stated at the time of your submission of the personal data. ÖNH falls under the authority of the Swedish Higher Education Authority (UKÄ). UKÄ processes certain personal data when exercising its obligations as a public agency. UKÄ also has contracts with certain data processors that may process personal data on assignment from ÖNH. ÖNH can also share your personal data with a third party if ÖNH is required to do so by law.
What rights do you have?
You have the right to contact ÖNH if you want information about what personal data ÖNH processes about you (known as a register extract). Contact ÖNH, preferably in writing by mail or email to firstname.lastname@example.org, indicating your name, personal ID number, mail address, phone number and email address (which has been used in previous communications with ÖNH). The register extract will normally be sent at no charge to your official address within one month. If your request is complicated, however, it may take longer. If your request is obviously baseless or of excessive character, ÖNH may charge a reasonable fee or refuse to meet your request.
You can also contact ÖNH if you would like to request a correction or erasure of your personal data, request a limitation of processing or object to processing your personal data and request that your personal data is moved. ÖNH, however, must point out that it is always required to follow regulations applicable to public agencies on such things as public documents, public information and confidentiality, registration, archiving and deleting. If you have complaints on ÖNH’s processing of your personal data, you have the right to submit a complaint to the Swedish Data Protection Authority, which is the relevant supervisory authority.